June 6, 2008
M08-044
TO: SPEEA
Council Members
FROM: SPEEA
Governing Documents Committee
Background:
Over the past several
years SPEEA has spent an inordinate amount of time and money requesting legal
opinions and hearing appeals based on our current governing documents.
Examples include:
Associate Membership, Replacement Election and Referendum processes, Training
Requirements, and the NW By-laws.
At the request of the
SPEEA Governing Documents Committee, the Executive Board hired James Mills to
review our Governing Documents and put together the analysis you saw in his
presentation earlier today.
The SPEEA
Governing Documents Committee (with members from the NW and MW Governing
Documents Committees) met with Mr. Mills on May 21st to review and ask
questions regarding his analysis and recommendations. After a thorough
discussion the committee came to a consensus to bring a motion forward to the
Council for its approval.
If this motion
is approved James Mills will meet with our governing documents committees,
legal counsel, and other interested parties.
He will submit several drafts to be reviewed. The finished documents
should be available in September. The edited
constitution will be reviewed by the council and if approved sent to the
membership in a referendum for their approval. The by-laws if acceptable will
be published to the membership for comment with final approval by the council.
Policies and procedures will be approved by the Council.
It is important
to realize the intent of this revision is to clarify, simplify, and make our
current documents consistent; it is not to change the way we do business.
Statement of work from Mr.
Mills’ proposal, Draft the constitution,
the by-laws and the policies and procedures from start to finish until SPEEA is
completely satisfied. Mr. Mills will
work with the Governing Documents Committee(s) and appointed legal counsel. The completed documents will be comprehensive
in scope and will not be in conflict with any higher authorities or within
themselves.
Motion
It is therefore
moved: The SPEEA Council authorizes
drafting a revision of SPEEA’s Constitution, By-Laws, AND Policies for the cost
of (nte) $43,000 plus travel expenses for mr. mills. BECAUSE THIS EFFORT WILL CAUSE REQUIRED
CHANGES TO REGIONAL BY-LAWS AND POLICY, The SPEEA, NW, AND MW GOVERNING
Documents Committees WILL NEED TO work with Mr. Mills along with legal Counsel
to PROVIDE DRAFT REVISIONS TO THEir APPROVING BODIES.